Get To Know The Duties Of A Personal Assistant, Must Master Many Skills

Personal Assistant Tasks (Unsplash/krakenimages)

YOGYAKARTA - Leaders or leaders in a company have a very tough task. He must think well about business strategy, company operations, and team management. Therefore, a CEO or leader needs a personal assistant. The task of a personal assistant is to help manage and complete the work of the leader.

Personal assistants are often referred to as the right hand of the leader or someone with a higher position. Many people think that this profession is the same as a secretary in a company. Even though personal assistants have different responsibilities and tasks.

Personal assistants differ from secretaries in that they only work for one individual. Meanwhile, secretaries have to work for one department or team. So what are the duties of a personal assistant?

Personal Assistant Duties

There are a number of tasks that must be done by a personal assistant. Personal assistants have the task of helping someone in their professional or personal life. Actually, the duties of this profession are quite varied depending on the position held by the superior.

But in general, usually, the duties of a personal assistant are as follows:

• Organizing and planning agendas or meetings on behalf of superiors.
• Prepare communications for the needs of superiors.
• Answer phone calls on behalf of superiors.
• Monitoring incoming and outgoing emails from superiors, regarding reporting and providing responses if needed.
• Make meeting minutes or notes and the results of the conclusions.
• Organize and plan trips to be carried out by superiors.
• Do or prepare any files that may be required by superiors.
• Maintain all files and digital records for ongoing projects.
• Work with the administration team to create spreadsheets and presentation information for various meetings.
• Assist in preparing and distributing meeting minutes for monthly meetings and other meetings.
• Send and retrieve correspondence files related to business in the nearest geographical area.
• Set up conference rooms for presentations and staff meetings.

Skills a Personal Assistant Must Have

A personal assistant is required to have many skills because they have to do many tasks for the needs of their superiors. Here are a number of skills that must be owned by a personal assistant.

1. Ability to Organize and Time Management

A personal assistant will arrange the schedule of his supervisor's activities. To be able to schedule properly and precisely, you need to have organizational and time management skills. In addition, you are also required to be able to manage yourself in the midst of busy life as a personal assistant.

2. Verbal and Written Communication

Verbal and written communication skills must be mastered by a personal assistant. Verbal communication is used to speak on behalf of superiors or negotiate with clients. In addition, written skills are useful for making letters and proposals for submissions on behalf of superiors.

3. Mastering Company-Related Software

Personal assistants must not only be proficient in soft skills, but also must be skilled in mastering hard skills. One of the skills that must be possessed is the ability to use the latest software or technology. You need software to do tasks, such as processing data, making presentations, compiling proposals, conducting audits, and so on.

4. Able to Manage Emotions Well

Another skill that must be possessed by personal assistants is being able to manage emotions well. A personal assistant must be good at controlling emotions because his job is always dealing with other people. In addition, the many and varied responsibilities that are carried out require him to be able to control his emotions.

If a personal assistant is not good at managing emotions, then he may tire himself out to the point of interfering with his mental health. In addition, having poor emotional control will have an impact on work so it can disrupt the work of his boss.

Thus the review of the duties of a personal assistant and the skills that must be possessed. Even though it seems simple, a personal assistant has heavy duties and responsibilities. In addition, personal assistants must master a variety of soft skills to hard skills.

Keep up with the latest domestic and foreign news on VOI. We present the latest and updated news, both nationally and internationally.