JAKARTA - PT Kereta Api Indonesia (Persero) inaugurated the Record Center Building and started the construction of the Archive Restoration Building, Archive Multipurpose Building, and the Integrated Record Center & Data Center Area, in Bandung, Friday, May 23.
This project is an important milestone in strengthening the management of the company's archives in an integrated and professional manner, as well as a real step to saving company and state assets.
Head of the National Archives of the Republic of Indonesia Mego Pinandito in his remarks expressed his appreciation for the major transformation that has been carried out by KAI. He highlighted how overall management changes have brought KAI to become a modern institution with on-time performance which now reaches 99 percent, far beyond the past when trains are only "important to leave".
Not only superior in service, KAI is also considered successful in professional and systematic archival management, as evidenced by the achievement of a special score of 92.51 from ANRI in 2022. According to him, KAI not only stores archives, but actively takes care of the memory of companies and the nation and makes it a source of cross-generational learning.
"KAI has proven that archival management is not only about old paper, but about caring for civilization and showing the identity of responsible institutions. From the history of Staatsspoorwegen to the current digitization, everything is recorded and well managed. This is what makes KAI worthy of being a national benchmark / imitated study, even more advanced than similar practices in big countries. I hope this KAI initiative can be an inspiration for other Ministries, SOEs, and Educational Institutions throughout Indonesia," said Mego.
KAI President Director Didiek Hartantyo on the same occasion said that archival management is an important foundation in maintaining the continuity of the company's history and strategic decision-making. He said that the building was not just physical infrastructure, but a symbol of KAI's seriousness in caring for the collective memory of the company that had been formed since the Staatsspoorwegen era.
This step also emphasizes KAI's position as a BUMN that prioritizes accountability, openness, and heritage of national values in every journey of its transformation.
I believe that the archives are the spirit of the sustainability of the institution. The Record Center Building and other supporting facilities we present as a form of KAI's responsibility to care for archives and documents, respect history, and accelerate data-based decision-making. Hopefully, this effort can become a benchmark/study to imitate national archives and strengthen public trust in modern, transparent, and sustainable corporate governance," said Didiek.
On a separate occasion, KAI Vice President Public Relations Anne Purba emphasized that this development is part of the company's big strategy in strengthening the governance of data and archival-based companies.
We recognize that archives are not just past documents, but future values-saving instruments, assets, and state legitimacy. This is a strategic legacy that must be managed with precision," Anne said.
The Record Center building stands on an area of 8,797 m2 and a building covering an area of 1,429 m2, built in accordance with Law no. 43 of 2009 and the National Archives Regulation of the Republic of Indonesia (ANRI), with complete facilities including: archive storage space, archive processing room, archival transit space, service room, workspace, technical installation room, fumigation room, archive showroom, to reading space and prayer room. This project is carried out by a professional consortium including PT KAI Properti, PT Wiratman Cipta Manggala, and a number of national planner consultants.
Since 2020, the Corporate Document Management Unit, which is currently led by Nathan Marihottua Siahaan as Vice President of Corporate Document Management KAI, has received 69 visits from agencies in the context of Benchmarking / Studi Imitating. These agencies include:
- 13 Ministries/Institutions, such as the Ministry of ATR/BPN, the Ministry of Industry, the Ministry of Economy, OJK, LPS, BRIN, SKK Migas, BPJS Kesehatan.
- 31 SOEs/BUMD, including PT PLN, PT Pertamina, PT Telkom Indonesia, PT Hutama Karya, PT Pegadaian, PT Jasa Marga, PT Pelindo, MIND ID Group.
- 4 universities, such as the University of Indonesia, Padjadjaran University and Gadjah Mada University.
KAI through the Vice President of Corporate Document Management has also become a resource person in 11 national forums, including the National Archives of the Republic of Indonesia (ANRI), the DKI Archives Service, BPOM, SKK Migas, to MIND ID Group, in strategic themes such as the Rescue of the State-Owned Enterprises Asset Archives and the Digitization of Archives.
The KAI Archives Achievement Track Record
- AA's Accreditation (Special) from ANRI (2022)
- 1st Champion of the National Best State-Owned Enterprises Archives Unit I from ANRI (2017)
- Champion 3 of the Archives Unit I in the previous year from ANRI (2016)
- Champion I & II of the National SOE Exemplary Archives from ANRI (2016 & 2017)
This project not only increases the efficiency of archive storage, but also strengthens strategic decision making, legal risk mitigation, and recording of the company's history with the highest standards.
This inauguration was held in a hybrid manner, attended by internal KAI officials, representatives of government agencies, ministries and partners. Also giving a live speech to the Head of the National Archives of the Republic of Indonesia, Dr. Mego Pinandito, M.Eng, who appreciated KAI as the pioneer of modern governance-based archival management.
With the inauguration of the Record Center Building and the start of the construction of the Archive Restoration Building, the Archive Multipurpose Building as well as the development of the Record Center Integrated Area and the Data Center on an overall land area of 14,792 m2. KAI affirms its role as a BUMN that not only builds physical rails, but also takes care of the nation's memory lines. In the midst of digital transformation and transparency demands, the archives are not only supporters, but corporate legitimacy boosters.
"This inauguration confirms KAI's commitment to strengthening document and archive governance as part of efforts to protect state assets and increase company accountability," concluded Anne.
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