How To Change Physical Certificate To New Electronic Land Certificate 2024

How to replace physical certificates to electronic land certificates (images of the East Belitung Regency Land Office)

YOGYAKARTA - The Indonesian government, through the Ministry of Agrarian Affairs and Spatial Planning/National Land Agency (ATR/BPN), has launched a program to transform physical land certificates to electronic land certificates (El Certificates). This policy aims to increase efficiency, security, and transparency in land information management. With the existence of electronic land certificates, the land administration process will be easier, faster, and reduce the risk of loss or falsification of physical certificates.

For people who want to convert their physical land certificates to electronics, this process can be tried through several steps. The following is a complete guide on the method of converting physical certificates to electronic land certificates.

Before starting the process of submitting a physical certificate replacement to an electronic land certificate, make sure you prepare several important documents. The documents needed include:

Make sure all these documents are complete and ready to be submitted to the Land Office where your land is registered.

After the documents are ready, the next step is to visit the local Land Office (BPN) according to the location of the land. There, you can apply to change the physical land certificate to an electronic land certificate.

The following are the steps usually taken at the Land Office:

In some cases, BPN may re-check the land submitted for conversion into an electronic certificate. This is done to ensure that the data listed in the physical certificate is in accordance with the physical condition of the land in the field.

If your land physical certificate is in accordance with the records at BPN, the field checking process may not be needed. However, if there is a discrepancy, for example, the difference in land area or land boundary, then BPN will carry out a re-measurement.

After all documents are verified and determined accordingly, BPN will start the process of digitizing physical land certificates into electronic certificates. Your land information will be uploaded to the Land Information System (SIP) system managed by BPN.

In this session, land data which includes location, area, and ownership status will be recorded in an electronic system. Electronic certificates will have Electronic Signatures (TTE) issued by the Electronic Certification Institute (BSRE) as the validity guarantor.

After the digitization process is complete, the land owner will receive an electronic land certificate sent via email or can be accessed through the official BPN application. This electronic land certificate will be in the form of digital files in a certain format whose validity is confirmed by the BPN system.

This electronic land certificate has the same legal force as a physical certificate. However, old physical certificates do not need to be returned or destroyed, because they can always be used as personal archives. However, only electronic certificates are recognized as official documents that are legal for land affairs in the future.

Electronic land certificates provide benefits in terms of storage and security. You don't need to be afraid about loss or physical damage, because this certificate is stored digitally and can be accessed at any time via BPN's application or website.

To protect security, you are also advised to put digital copies of this certificate in a safe place, such as in encrypted cloud storage. Not only that, make sure to always protect the confidentiality of access to your account in the BPN land application so that the certificate does not fall into the wrong hands.

Profits Using Electronic Land Certificates

There are several significant advantages in changing physical certificates to electronic land certificates, including:

I. Better security

Electronic certificates cannot be lost, damaged, or falsified such as physical certificates. This certificate data is also encrypted and can only be accessed by a valid owner.

II. Ease of Transactions

The process of buying and selling or transferring land rights will be faster and more effective because information has been stored digitally.

III. Administrative Efficiency

The administrative process adrift of the soil will be easier because all information has been stored and managed in an electronic system. You don't have to bother bringing physical certificates to BPN every time there is a change of ownership or data update.

In addition, read also related news: Implementation of Tembus Electronic Land Certificates from Target

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