Parent's Call Letter: Here's An Explanation And Example

Parental summons (Yalalya-Freepik image)

YOGYAKARTA - As a administrative staff (TU) in a school or counseling teacher, one of the important tasks that you may face is to make a parental summons. This letter is usually issued for various purposes, both related to student problems and other things such as meetings or important notifications.

Parents' summons are often considered an "unpleasant" letter by the recipient, as many parents associate it with problems or juvenile delinquency at school. However, it is important to understand that this letter can also be used to invite parents to positive activities, such as meetings with teachers or other school events.

This article will discuss the format, tips, and examples of making parental summons, so that you are not confused when asked to compile them.

As an official letter, parents' summons must follow a certain format. Based on the book Office Management by Erika Revida, Rahman Tanjung, and Diana Purnama Sari, here are important elements in writing the official letter:

The letterhead is at the top and includes:

The letterhead serves to show the identity of the letter sender and give trust to the recipient.

After letterhead, include:

Include the recipient of the letter clearly, such as:

The name of the parents of students / i or the name of the student / i is related. Example: Yth. Mr / Mother of Student Parents / he.n Monalisa Siaphirdi Place.

This facilitates identification, so that the letter reaches the right recipient.

This section includes core information, such as:

The closing section usually contains thanks or appreciation to parents for their attention and cooperation.

Examples Of Parental Calls

Berikut adalah contoh surat penggilan orang tua yang dapat digunakan sesuai kebutuhan.

Example 1: Summons due to Student Problems

THE SURABAYADINAS CITY GOVERNMENT FOR THE FIRST MEDIUM SCHOOL EDUCATION FOR THE COUNTRY OF 8 SURABAYA

Jalan Mawar No. 12, Surabaya Telp: [phone]

Surabaya, February 20, 2024 Number: 032/SMPN8/II/2024 Issues: Call For Students' Parents

Yth. Mr/Mrs. Students/she.n Andi Pratamadi Place

With respect,

In connection with several reports on student behavior that require more attention, we invite you to attend a meeting at the school at:

"We really hope for the presence of Mr/Mrs. to discuss the best steps for the development of our children together."

Thank you for your attention and cooperation.

"Regarding us, Class Mayor"

Siti Rahmawati, S.Pd.

Example 2: Invitations To Parents And Teachers' Meetings

BOGORSELAH REGENCY EDUCATION OFFICE DASAR NEGERI 2 CIBINONG

Jl. Hero No. 15, Cibinong Telp: [phone]

Bogor, March 5, 2024 Number: 045/SDN2/III/2024 Issues: Invitation Of Parents Of Pamplists:-

Yth. Parents/Parents/Mayors of State SSD 2 Cibinong Students on the spot

With respect,

In order to increase cooperation between parents and the school, we invite you to attend a coordination meeting at:

"We really hope for your presence to support the learning program this semester."

"For your attention and cooperation, we thank you."

"Regards us," Principal

Drs. Ahmad Fauzan

Tips For Writing Calls For Parents

So that the summons is effective and professional, pay attention to the following things:

So the conclusion is that writing a parental summons is one of the important tasks of TU staff at school. This letter must be written in an official format and using a clear language, considering that the goal is very important for communication between schools and students' parents.

With the guidelines for the format, example, and tips above, you can make parental summons easier and more professional. Hopefully useful!

In addition, to increase this reference, how to Distinguish Original and Fake KPK Summons for Witnesses

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