The Contents And Structure Of The Right Official Letter, Here's The Complete Writing

YOGYAKARTA - Official documents are one of the important documents that are usually used in the scope of agencies, offices, or government. This type of letter is usually only issued under certain conditions or times, such as tasks or special work. So what are the contents and structures of the official letter?

Official certificates are only issued when there is approval and the head of the agency or company. As one of the important documents in the world of professional or official work, let's understand what the contents and structure of the official certificate are.

Official certificates are official letters issued by an agency, both from government and private institutions. This letter was made using formal language and aimed at official interests between the two agencies or more.

In English, the official letter is known as the official letter. The preparation must use the standard words with effective and clear content so that the meaning of the letter can be understood properly.

When viewed from its characteristics, official certificates have significant differences compared to private letters. The fundamental difference lies in its definition. Personal letters are letters written by a person and addressed to other individuals. This letter is personal and has a purpose for personal interests.

To make it clearer, here are the characteristics of the official letter that you need to understand:

1. Use a letterhead

One of the main characteristics of the official letter is the letterhead at the top. The letterhead contains information about the agency that issued the letter, such as name, address, and telephone number. The existence of the letterhead serves as an identification mark and helps ensure that the letter sent to the recipient is official.

2. Using official or formal language

Another characteristic of the official letter is the use of official language. In other words, this letter does not contain informal daily words. In addition, the choice of vocabulary in official certificates generally follows the rules in accordance with the General Guidelines for Indonesian Language Ejaan (PUEBI).

3. It contains short, congested, and clear

Another characteristic of the official letter is the use of official language. In other words, this letter does not contain informal daily words. In addition, the choice of vocabulary in official certificates generally follows the rules in accordance with the General Guidelines for Indonesian Language Ejaan (PUEBI).

4. There are letter numbers, matters, and attachments

The next feature is the existence of letter numbers, matters, and attachments. Each agency, both government and private, generally has its own rules regarding the numbering and format of the preparation of the section.

5. Using an official stamp or stamp

The fifth feature of the official letter is the existence of an official stamp or stamp accompanying it. Usually, this stamp is placed on the signature of the head of the agency who issued the letter.

Understanding the characteristics of official certificates is very important, especially in today's modern era. This is important to be aware of irresponsible parties making fake official certificates. Therefore, if you receive an official letter from an agency, you can verify it by paying attention to these characteristics.

As a form of official letter, the official letter certainly has writing rules that are well-ordered. If you do not follow the right structure, the contents of the letter can become elusive. The composition in the official letter includes the following things:

1. Kop letter

Kop surat adalah bagian atas surat yang menganta keterangan alamat, nomor telepon, dan nama sebuah instansi.

2. Letter date

The date of the letter contains a statement regarding when a letter is issued.

3. Letter number

Letter number is a separate series or the number code of the letter which aims to facilitate administrative affairs.

4.

The section of the matter contains additional information on the official letter.

5. Attachment

The attachment section contains documents or files that contain additional information from the official letter.

6. Name and destination address

The official letter must contain the recipient's name and address addressed.

7. Greetings

The opening greeting is a formal greeting before conveying the main contents of a letter.

8. Fill in the letter

The contents of the official letter are written briefly, concisely, and clearly so that it is easy to understand.

9. Greetings

The closing greeting was delivered in the section after the contents of the letter.

10. Name, stamp, and copy

This section contains the name of the person in charge of the person who issued the letter, and is usually given an official stamp. In addition, it can also be added to other parties who need information from the letter made.

That was the content and structure of the official letter that is important to understand, especially those of you who work in agencies, companies, and other professional work scopes. Also read errors in making job application letters that you need to avoid.

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