Inventory Recording System: Definition, Benefits, And Recommendations Of Software That Is Suitable For Companies

Illustration. (Ist Photo)

JAKARTA - Did you know, doing inventory manually has a fairly high risk of error. Besides being able to make mistakes due to human error, manual recording also takes a lot of time. In this era of all-digital technology, you shouldn't do things manually because of the fact that software for business needs, including inventory systems, has now been found.

Before knowing what are the benefits of using an inventory system, you need to know what an inventory system is. Inventory recording software is a system created to record, manage, and report relevant, fast and practical inventory data.

This system can make it easier for you to manage inventory records, so that it becomes easier and the stock of goods is controlled safely. With the inventory recording system, all data collection of incoming and outgoing goods including sales becomes easier, more organized and measurable.

By using software, the inventory recording system allows all needs during the inventory recording process to be carried out automatically. If in the past everything was done manually, now there is an application or website version. This method is more modern, easy, practical, and of course accurate.

With this automatic system, you don't have to deal with potential inventory recording errors, or work that takes a long time. Whenever you need to do inventory data collection in your company's store or warehouse, an inventory recording application will be ready to help your work. Especially when the company has a high sales turnover, you will really need an inventory recording system. This is useful to support a smooth sales process and monitor the flow of incoming and outgoing goods.

There have been many companies in Indonesia claiming to feel facilitated by the presence of inventory software. There are 3 important advantages that you will get if you use an inventory recording system via an application, including:

1. Fast and accurate stock report

Specially made to make it easier for users to record goods, control, and produce optimal output. You will not be stuck again if at any time the stock of goods is running low.

2. Time efficiency

Time is like gold. Every minute is very valuable to support the work productivity of employees in the company. Leave the inventory recording manually, replace it automatically using inventory recording software or also called inventory software.

3. Ease of monitoring inventory anytime and anywhere

Because it is based online, to monitor the inventory of goods you can access it via smartphones and WA as long as there is an internet connection. Access anywhere and anytime, the data will be displayed in real time.

Inventory reporting is a recording of a stock book which will be stored for the benefit of the company. When making inventory recording reports, make sure to always control the amount of inventory so that the resulting data is relevant. Error loading data on the amount of stock can be bad and can hamper the company's performance. Here are the reasons why inventory recording reports are important for companies.

Inventory recording reports provide accurate information about the inventory of goods. The information in it influences the decision making to increase or decrease the inventory of goods in meeting business needs. To ensure inventory and avoid possible stock errors, damage, or loss. Facilitate distribution of goods. Good inventory of goods. Manage Inventory Records with Journal Accounting Software

Currently, manual asset management has begun to be abandoned. To support business needs regarding inventory records, Jurnal is the best accounting software that provides inventory management features and provides easy steps to manage it.

With the Journal, the system will automatically and in detail calculate the depreciation and prepare reports for recording goods from bookkeeping that are accurate and efficient. You can see the inventory report immediately after inputting all transactions. The existence of a real-time system in accounting software also makes it easier for you to evaluate and monitor inventory quickly, wherever and whenever you are not in the office.

This Journal software is based on cloud computing, so the existing data will be stored properly. The journal has an inventory recording feature that can help you manage all your business inventory needs. Here are 4 important functions of the inventory recording system that you need to know.

1. Business Planning. When businesses keep accurate inventory records, that means they have data that shows whether specific client requests or projects can be met with inventory. This will greatly assist the company in planning and strategizing.

2. Customer Service. Customers often ask for product availability and owners can find answers quickly. Accurate inventory recording is necessary to avoid data errors. Inventory recording system using the application will help you find data in real time and relevant to provide to customers.

3. Controlling Finance. Inaccurate inventory records can result in the delivery of goods to customers not being in accordance with the stipulated time. Usually business owners have to be willing to spend a lot of money to overcome them. Problems that continue to arise can result in losses and even bankruptcy of the company.

4. More Efficient. Inventory records that can be obtained in real time make your employees have more time available to do other things. Of course it can increase their work productivity.

Recommended Inventory Recording Software

After knowing what inventory recording software is and its benefits for smooth inventory, it's time for you to choose which application or software is suitable for the company. Check out the following recommendations:

1. Jurnal.id

The inventory application from Mekari by journal id is an application that helps record the entry and exit of inventory items from the warehouse for faster and more accurate product stock management. The process of inputting and calculating data is done automatically and there will be notifications when inventory runs low. Access is also easy, namely via the web, Android, or iOS. With enough internet, you can access it anytime and anywhere.

You can choose a journal, especially for novice businessmen who want to facilitate business operations. The dashboard display is easy to understand and has complete features, you can access the Journal application via the web or mobile. You can also monitor stock quantities, item prices, best-selling items, and out-of-stock items, in real time, and generate accurate automatic invoices. Management of inventory in the warehouse will be more practical and efficient using the inventory recording system feature in the Journal integration.

2. Inventory Management

This application also facilitates business operations through inventory management. You can install it via Android for free. The features available are free, aka no cost to use. This application provides a recording feature of the goods you will buy and the goods that will be sold according to the company's needs. not only that, inventory management also allows you to add and delete stock items easily.

3. Stock and Inventory Simple

This inventory recording application has easy features in adjusting inventory recording. Input of goods with accurate information will make it easier for you to manage the company's stock of goods. You can add additional information such as descriptive goods in the form of specifications, sizes, to product images. Not only that, this application also helps you to save energy and costs when inputting inventory by importing excel data.

4. Inventory Keeper

The next inventory recording application is having the ability to record the status of incoming and outgoing goods efficiently. The way it works is to automatically record and provide information regarding which items are selling well in the market. The data then becomes the company's reference in improving the quality and quantity of products that are most in demand by consumers. That way, things like losses due to too many unsold stock items can be avoided.

5. Easy Catalog

Easy Catalog allows you to still be able to access it even without using an internet connection. So, you don't have to worry when you want to see information on the company's inventory, even though the signal is difficult or the internet data package runs out. In this application you can also make settings such as adding product descriptions. That way, the arrangement of buying and selling goods can run optimally.

Photo Illustration. (Ist)

8 Easy Tips for Controlling Stock in Business

If your business is a retail business that has a lot of goods, even hundreds of thousands, it will take time and energy to be spent, it can definitely take days. In addition, in carrying out inventory control management, it must also be carried out carefully and correctly, so that there are no mistakes because it can have an impact on your business. To make it easier for you to manage inventory records, here are some ways you can do it.

1. Assessing Stocks Owned

The first step you should do is assess the inventory stock you have. Before that, you should make sure that the inventory inventory list has been made so that it is easy when assessing the existing inventory. In addition, make sure that the inventory storage area is well organized.

By providing special shelves and separating by category of goods, this method will help you find and store items. After that, count and record the inventory of goods as relevant as possible. This activity can actually be done manually or computerized, but in order to avoid human error, an automated system with computerization is certainly safer to do. This stock assessment is useful for determining targeted sales and marketing targets during the specified time period. After that, you can also start estimating how much inventory you need to order in the future. This activity will be easy if done computerized, especially if your product has a very large number.

2. Provide a Code for Each Item

Giving a code for each item is often done because it will be very helpful when we need to find a specific item quickly. The code given depends on the policy of the company. The code that is usually given to the product can be in the form of a number or letter or color code. You can also use a barcode as an item code because only by scanning it with a scanner, the existence of the item can be found immediately. Of course, this method is considered very effective and time efficient. You will find it easy to find an item that is available in the warehouse easily with the code above.

3. Grouping of Goods Based on Certain Categories

Another way to find items quickly is to group items and separate items that are no longer needed.

You can start grouping items by size to minimize the risk of loss. This method also helps you view and monitor items based on which size you want to see first. Another method that is often used is to separate expensive and cheap goods. That way, if there is a loss of goods, especially expensive items, it can be more easily seen. Therefore, you must be diligent in controlling these items regularly.

4. Separation of Goods

Finally, by separating the items that are no longer needed. The new and old goods must be separated, so that at the time of sale, the old goods can be issued first. This is done to anticipate the accumulation of expired goods in the warehouse.

5. Monitor based on Items Sold

The next step is to control the stock of goods that have been sold. Make a good record so that the stock of goods in the warehouse and those in the sales book records are the same. You can also use software assistance in recording inventory.

6. Do it with Random System

Items included in this random system are promo items that usually come in every month, so they must be monitored frequently. With the control of inventory and prices, stock shortages or delays in delivery of goods to consumers will be avoided.

7. Do Stock Taking Regularly

In the process of storing inventory, problems are often encountered such as lost goods, damaged goods, or the position of goods is not neat. It is not impossible, the problem then results in a difference in the number of products on record with the actual number. Especially if the amount of inventory in the warehouse is in large quantities. However, with regular hospitalization, this can be anticipated. Therefore, it is important for you to record inventory regularly.

8. Use the By Mekari Journal Application with Inventory Management Features for Inventory Recording

To make it easier for you to manage your goods quickly, try using the Jurnal by Mekari application which is equipped with an inventory application feature. The journal has a useful feature for controlling inventory, where you no longer have to bother with managing goods.

In addition, the Journal is also equipped with a notification feature and real-time inventory calculation, which is useful in tracking sales of the best-selling products, as well as importing large amounts of inventory recording data.

Well, that's an explanation of the software for recording stock inventory that you need to know. Its easy and fast use will greatly help facilitate the process of recording the inventory of goods that the company needs. Come on, leave the manual method and switch to an automated system. Also choose the software that is suitable for your company with the recommendation list above. Good luck! (ADV)