Where To Take Care Of The Diplomas Damaged By Floods And What Is The Procedure?

Where to take care of diplomas damaged by floods (Iustration of diplomas/ANTARA)

YOGYAKARTA - Ijazah is an official document that proves a person's academic achievement and has an important role in various purposes, such as applying for a job or registering for a higher level of education.

Unfortunately, under certain conditions, such as flood disasters, diplomas can be damaged because they are submerged in water. This damage can have an impact on the validity of the documents, so steps are needed to be taken to correct them.

For the owner of a diploma that was damaged by the flood, knowing where to take care of a diploma damaged by a flood is very important. Usually, the process of replacing or repairing a diploma is carried out through educational institutions that issue the document, such as schools or universities. In addition, there are administrative procedures that must be met, including attaching supporting documents as proof that the diploma is really damaged and needs to be replaced.

Understanding the procedures for managing a damaged diploma will help document owners to immediately get a replacement without problems. Several steps must be taken include submitting an application to a related school or campus, attaching a photocopy of the diploma if it is still available, as well as preparing a statement of loss or damage from the police if necessary. By following the correct procedure, the owner of the diploma can obtain valid replacement documents and can be used as needed.

If the diploma is damaged due to flooding, the first step that must be taken is to take care of it to the competent agency. The following is a place that can be visited based on education levels:

I. Elementary and Middle School

Management of damaged diplomas for the Elementary School (SD) and Junior High School (SMP) levels can be carried out at the local Regency/City Education Office.

II. SMA and SMK

For the High School (SMA) and Vocational High School (SMK) levels, the owner of the diploma can take care of it to the Provincial Education Office.

III. Universities

If the diploma from the university is damaged, then the management process must be carried out through the campus or university where the diploma was issued.

In addition to visiting the competent authorities, make sure to bring supporting documents so that the management process can run smoothly.

Procedures For Managing Certificates That Are Damaged By Floods

The process of replacing or repairing a diploma damaged by the flood requires several steps that must be met by the document owner. The following are procedures that generally have to be carried out:

1. Make a Certificate of Loss or Damage

To start the process of replacing diplomas, the owner of the diploma must make a certificate of loss or damage from the local police. This letter serves as official evidence that the document is indeed damaged or cannot be used anymore.

2. Visit Schools or Colleges Asal

After having a certificate, the next step is to visit the school or university where the diploma is issued. The school or campus will assist in data verification and provide directions regarding the replacement process.

3. Apply to the Education Office or University

After receiving confirmation from schools or universities, the owner of the diploma must submit a written application to the Education Office or campus by attaching the following documents:

4. Waiting for the New Certificate Verification and Making Process

After the application is submitted, the Education Office or university will verify the data. If the application is approved, the replacement diploma will be printed by including information that the document is a replacement for the damaged diploma.

5. Take Substitute Certificates

After the printing process is complete, the owner of the diploma can take new documents by showing proof of submission. Usually, the replacement diploma has a special sign that distinguishes it from the original diploma, but it is still valid for use.

So, taking care of diplomas damaged by flooding does require several administrative stages, but this process is very important to ensure that academic documents remain valid to use.

By knowing where to take care of diplomas damaged by floods and procedures that must be carried out, the owner of the diploma can immediately process his replacement documents without any problems. Therefore, if you experience this incident, immediately take steps that have been explained so that the diploma can be reused as needed.

In addition, read also: No Need To Panic, Here's How To Take Care Of The Lost Diplomas

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