Cash Out Proof: Definition, Function, and Information Included

YOGYAKARTA - Cash is the assets or funds owned by a company. The cash is liquid or easily transferable. However, in the world of accounting, cash that is transferred or out of the financial books must be accompanied by proof of cash out. This article will provide information related to proof of cash that comes out of the books.

Knowing the Evidence of the Cash Out​

The Cash Out Kas (BKK) is a document that explains the occurrence of cash expenditure transactions, both for parties outside and within the company. The issuance of cash out evidence must be accompanied by the outflow of money from the company.

The purpose of cash expenditure is due to various things, for example, for the purchase of goods or services, mandatory donations, grants and gifts, or other activities that require cash expenditure.

Function of Issuing Proof of Cash Out

In the accounting system, the existence of BKK documents is very important. Here are some functions of BKK documents that need to be known.

Proof of cash expenditure transaction

The BKK document is proof that the company has spent money according to its obligations. For example, to pay employee salaries, pay debts, and much more.

As a record of transactions

BKK is also used as a record of transactions. In that way, the record of the company's cash flow can be tracked.

Proof of accountability

Cash expenditure cannot be done carelessly. Every expenditure must be accountable. The way to be accountable is by issuing proof of cash out.

Internal control tools

In the company's internal affairs, cash expenditures must be reviewed by the authorities. If all parties have agreed, then the proof of cash out document can only be issued. If not, then the BKK will not be issued. This condition is also a tool for controlling internal cash to avoid misuse of funds.

For audit archives and references

BKK can be used as supporting documents for internal or external audits. This is because it contains detailed information.

Information in BKK

Usually each company has its own reference for making BKK documents. The reason is that the information needs that must be in the BKK are different. However, there are some information that must generally be included in the proof of cash expenditure, namely as follows.

Kop or company identity Number of cash receipts (No. BKK) Date of issuance Name of cash recipient Amount of cash issued Information on the purpose of the expenditure, for example to pay debts, pay employee salaries, or other purposes Account or cost account code (optional) Attachments (supporting evidence) Signature accompanied by the name of the parties concerned, namely the Creator / Finance Department (cashier), Approver (manager / leader), recipient Cap or company stamp, usually written LUNAS.

That's the information related to the cash out evidence. Visit VOI.id to get other interesting information.

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